Procurement Specialist

Job Classification: Salary – Exempt

Supervisor: Operations Supervisor

Job Summary: To perform duties essential to ensuring the procurement system is operating in a cost-effective and efficient manner. Procurement raw materials including paper, plastic films in roll and sheets needed to produce Blanks/USA products as well as dies for production.

Typical Physical Demands and work environment: The position is primarily an office position. May require lifting of up to 50 lbs. for quality inspections.

Essential Job Functions:

  1. Supervise and/or perform procurement activities:
    1. Manage material reorder points and related systems.
    2. Negotiate materials pricing with vendors and evaluate optimum format of raw material inputs (rolls vs sheets, etc.).
    3. Ensure materials procured will meet or exceed customer’s quality expectations.
    4. Ensure materials procured can be effectively utilized on plant die cutting equipment.
    5. Source and order dies needed for customer special orders, Blanks die cutting equipment, and new products in development.
    6. Price materials, schedule, and oversee production orders processed through third-party converters.
    7. Coordinate with production supervisors on immediate material requirements to fulfill customer’s sales orders on an ongoing basis.
    8. Develop cross training and other cost effective resources for temporary and full time employees to meet demand.
    9. Minimize waste and scrap through procurement of correct products for the job.
    10. Fulfill vendor requests for credit references.
    11. Create purchase orders as needed.
    12. Review of vendor bills against purchase orders/receipts for approval for payment.
    13. Coordinate with inventory control personnel.
  2. Support:
    1. Teamwork of all internal departments (Shipping, Customer Service, Purchasing, Finance, and Sales).

Other Job Functions:

  1. Support the ongoing development of written procedures in the area of procurement.
  2. Assist with special projects as needed.
  3. Perform other duties as assigned.

Essential Job Qualifications:

  1. Ability to talk with other by telephone, in a patient, pleasant and cooperative manner, using standard, grammatically correct American English.
  2. Ability to organize work, set priorities and make productive use of time.
  3. Ability to motivate and engage employees.
  4. Neat, clean, businesslike appearance.
  5. Ability to accept changes in routine.
  6. Ability to follow direction in practices and procedures.
  7. Able to work cooperatively and with a positive manner with other employees.
  8. Ability to compose business correspondence using correct spelling and grammar.
  9. Working knowledge of computers including Microsoft Outlook, Word and Excel.
  10. Some knowledge about die cutting equipment.

Note: Job Descriptions are subject to change as directed by Management.

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